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Library Archives

We offer a small collection of rare books and historical artifacts. Items may be viewed after receiving approval from the University Librarian.

Recognizing our mission to make library resources available to our constituents while at the same time preserving a group of materials that are potentially fragile, valuable and / or have limited copy, the following rules for use will apply:

1. Shoen Library archives are closed stacks and accessible only to library staff unless otherwise noted.

2. Access to materials will be granted via a signed request form and handling agreement which can be made available to all library users (faculty, students, staff, public).

3. The forms will be reviewed by library staff for permission to be granted or denied:

- All requesters must submit a request to the University Librarian to include their purpose for viewing the material and contact information.

- All requesters must submit a signed Regulations for Use of Shoen Library Archives agreement indicating that they understand and agree with the care and concern required while viewing the material.

- A record of permission granted or denied will be noted in the patron record. The agreement form will be returned to the patron for their guidance on use.

4. Materials used in-house only; with one exception for faculty given permission for class use only. A record of permission granted or denied noted in faculty patron record.

5. Check-out materials through the ILS, even for in-house use, to record circ stats and better track contact information of user if future need arises. Create patron record for public users as needed. The call number / barcode tag must stay with the piece.

6. Instruct the patron to view the materials in the Reference area and return them to the circulation desk for check-in when no longer needed.

7. Photocopy and scanning of archival materials is by permission only via archives request form. Requests granted will depend on the physical state of archival material. Fragile material is damageable by the rigors of copying. Library staff will perform all copying and scanning of archival material. There will be no charge for this service.

8. Requests made by the public receive particular consideration by library staff and will be dependent on their purpose for viewing the material.

9. Faculty will be considered by formal request for permission to browse the archive collection. They must make a formal request to the University Librarian. Access will be dependent on their purpose for browsing and the estimated time needed. Staff may need to monitor their browsing either by staying with them or by checking in on occasion.

10. Class access will be considered by formal request for permission to browse the archive collection. They must make a formal request to the University Librarian. Access will be dependent on their purpose for browsing and the estimated time needed. Access will be limited to one or two students at a time with staff monitoring their browsing either by staying with them or by checking in on occasion.

11. Campus staff and the public are not to access the archives room.

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